For further inquiries, please contact the campus faculty or the Academic Affairs Office.
Yes, for annual faculty reviews, criteria for each possible rating (exceeds, meets, does not meet, or unsatisfactory) should be outlined for all faculty roles. This will include applicable criteria for teaching, research/scholarly activity, librarian performance, service, and overall performance. Recommended criteria should be submitted by the school to the provost’s office for final review and approval by December 15.
No, the annual review criteria that is currently being developed will be used for the first time in Spring 2027 which covers performance from January to December 2026.
Spring 2026 annual reviews will use prior criteria; however, each dean or designee must convert ratings to the required BOT-24 four-point scale: exceeds productivity expectations, meets productivity expectations, does not meet productivity expectations, and unsatisfactory productivity.
The post-tenure productivity review is based on performance during the previous five annual reviews. It is not required for units to create stand-alone post tenure productivity review criteria.
For example:
- If a faculty member has had five “meets productivity expectations” in their annual reviews, that faculty member would be expected to meet expectations for the post tenure productivity review.
- If a faculty member has one or two annual reviews where the overall performance did not meet expectations, while other annual reviews are “meet” or “exceeds expectations”, the administrator conducting the review will have an opportunity to evaluate all the annual reviews to determine if a performance improvement plan is needed.
Administrators should base their overall assessment on the documented performance found within the various components of the post-tenure productivity review packet. Going forward, it is required that all faculty members participate in an annual review process.
Yes, all annual reviews and post-tenure productivity reviews will be submitted, reviewed, and routed in Elements@IU.
The University Faculty Council co-chairs are developing templates, which are expected to be finalized by the end of October. Both the annual review letter and post-tenure productivity review letter templates will be integrated directly into Elements.
Post-tenure productivity reviews will be conducted each spring in alignment with the annual review process.
The packet for the dean should contain:
- Current CV,
- One page for each productivity area (teaching, scholarship, librarian performance, and/or service) summarizing achievements from the past five years,
- Annual report letters from the last five years, and
- Written assessment from the department chair.
Elements will contain specific fields for post-tenure productivity review data. Faculty will be responsible for inputting these data, including the faculty member's teaching workload, the total number of students who the faculty member teaches at the graduate and undergraduate level, the time spent on instructional assignments and the time spent on overseeing graduate students, and research and creative scholarship productivity. The Office of Institutional Analytics is working to create a streamlined process for faculty to easily access data on course enrollment for classes taught in the previous five years.
Yes, additionally, faculty members who have executed a signed phased retirement agreement will also be exempt from the post-tenure productivity review.
Yes, they will be excluded until they return from leave.
No, leaves at any other time during the 5-year window will not delay the timing of the post tenure productivity review. Those conducting the reviews are instructed to simply document that a leave occurred during that timeframe.
Faculty with administrative appointments of 50% or more are exempt from post tenure productivity review. If the appointment drops below 50%, the five-year review period starts.
Faculty being reviewed in Spring 2026 were notified in September 2025. The post tenure productivity review schedule for all remaining tenured faculty will be released in October 2025.
Faculty review schedules are only adjusted if a faculty member takes an administrative role, is on leave during January to April of their review year, or plans to retire or resign at the end of that period. Every year, schools and departments check whether faculty have administrative appointments of 50% FTE or higher, are on leave, or will end their employment during the post-tenure review year.
The Elements evaluation portals for annual review and post tenure review will be available to faculty by the end of the Fall 2025 semester.