Degree Approvals

Required Documentation

• Contingent approvals.

1. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR.
2. If the degree is to be offered through oversees partnerships, approval of the Office of Overseas Programs must be included prior to campus approval and submission into APPEAR.

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• ICHE Degree Proposal Form (NOTE: New Form, effective October, 2021.)
  (Note that the proposal document, other than appendices, should be limited to about 11 pages.) 

1. Please indicate career relevant aspects of the degree, such as internships, practica, and field experience in the program details (item c) on the first page.
2. Please indicate any licensure and/or certification opportunities that are available either within the degree program, or as a result of degree completion.
3. UAA-prepared enrollment and degree projections must comprise Section 8 of the proposal.
4. Letters of recommendation may include IU-internal sources, but must also include letters from outside sources and potential employers.
5. For all new baccalaureate degrees, an articulation plan must be included as Appendix 8. Please use the Course Articulation Planning for New Baccalaureate Degrees form prepared by the University Transfer Office. 
   Please refer to the Articulation Types and Definitions document for additional information.

• Board of Trustees Coversheet (NOTE: New Form, effective November, 2024.)

1. Please include the completed Board of Trustees Coversheet at the time of submission.

APPEAR entry

• Enter as "New Degree"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

• ALC → BOT (meeting action) → ICHE (meeting action)
• HLC notification required prior to implementation

Required Documentation

• Contingent approvals.

1. If the degree program is to be offered in online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary during proposal development and prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
   This process is initiated via the OOE Initial Request Form.
   Collaborative degrees will work through the MOA development process with the Office of Collaborative Academic Programs. MOA2 will comprise the proposal document.
2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR.
3. If the degree is to be offered through oversees partnerships, approval of the Office of Overseas Programs must be included prior to campus approval and submission into APPEAR.

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• ICHE Degree Proposal Form (NOTE: New Form, effective October, 2021.)

1. Please indicate career relevant aspects of the degree, such as internships, practica, and field experience in the program details (item c) on the first page.
2. Please indicate any licensure and/or certification opportunities that are available either within the degree program, or as a result of degree completion.
3. UAA-prepared enrollment and degree projections must comprise Section 8 of the proposal.
4. Letters of recommendation may include IU-internal sources, but must also include letters from outside sources and potential employers.
5. For all new baccalaureate degrees, an articulation plan must be included as Appendix 8. Please use the Course Articulation Planning for New Baccalaureate Degrees form prepared by the University Transfer Office. 
   Please refer to the Articulation Types and Definitions document for additional information.

• Board of Trustees Coversheet (NOTE: New Form, effective November, 2024.)

1. Please include the completed Board of Trustees Coversheet at the time of submission.

APPEAR entry

• Enter as "New Degree"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

• OOE → ALC → BOT (meeting action) → ICHE (meeting action)
• HLC notification required prior to implementation

Required Documentation

• Contingent approvals.
  1. For changes or additions to the degree program mode of delivery, including online, hybrid, or collaborative format, contigent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
     • For programs delivered at less than 100% online, curriculum documentation must indicate required on-campus course(s) to support the percentage of online delivery.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.4, and 4

APPEAR entry

• Enter as "Degree - Additional in same discipline"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  OOE → ALC → BOT (AAR) → ICHE (RSA)

Required Documentation

• Contingent approvals.
  1. For changes or additions to the degree program mode of delivery, including online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
     • For programs delivered at less than 100% online, curriculum documentation must indicate required on-campus course(s) to support the percentage of online delivery.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.4, and 4

APPEAR entry

• Enter as "Degree - Additional in same discipline"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  OOE → ALC → BOT (AAR)

Required Documentation

• Contingent approvals.
  1. If the degree program is offered in online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.1, and 4

APPEAR entry

• Enter as "Degree Name Change"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  ALC → BOT (AAR) → ICHE (RSA)

Required Documentation

• Contingent approvals.
  1. If the degree program is offered in online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.2, and 4

APPEAR entry

• Enter as "Transcript Notation" (due to APPEAR limitations)
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  ALC → BOT (AAR) → ICHE (RSA)

• Required Documentation

  • Contingent approvals.
    1. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 
  • Campus Approval
    
    1. Campus Faculty Approval
       • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
    2. Campus Academic Officer Approval
       • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.
  • Program Change Request Form 
    1. Complete Sections 1, 2, 3-A.3, and 4

  APPEAR entry

  • Enter as "Transcript Notations" (due to APPEAR limitations)
  • Please upload all documentation, as noted above.

  Approval pathway
  (after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

  •  ALC → BOT (AAR) → ICHE (RSA)

• CIP Code. A six-digit code in the form of xx.xxxx that identifies
  instructional program specialties within educational
  institutions. The National Center of Education Statistics (NCES)
  developed an organized list of these codes (a "taxonomy") for
  the official reporting of student enrollment and degree
  completions by area of study. These codes are used for
  reporting students' programs of study to the federal
  government and the State of Indiana. Additional information is available at the NCES CIP User Site.

Action Note
An additional degree within the same discipline pertains to the adding of a degree type at the same level, such as a Bachelor of Arts (B.A.) option where a Bachelor of Science (B.S.) is already approved. The addition of a degree in the same discipline, but at a different level (e.g. adding a master's degree where a bachelor's is approved) requires proposal as a new degree.

Required Documentation

• Contingent approvals.
  1. If the degree program is offered in online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.1, and 4

APPEAR entry

• Enter as "Degree Name Change"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  ALC → BOT (AAR) → ICHE (RSA)

Required Documentation

• Contingent approvals.
  1. Note: proposals of this type are for on-site instruction at a county outside the home county of the campus. To be eligible, at least 50% of the degree program must be offered at the new location.
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.7, and 4
  2. Include supporting documentation for new location
     • Physical location (address) and facility detail
     • Faculty source and accommodations
     • Budget details and approval for expense at new location
     • Student sources for new location
     • Courses to be taught on-site.

APPEAR entry

• Enter as "Degree - Additional in same discipline"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  ALC → BOT (AAR) → ICHE (RSA)

Required Documentation

• Contingent approvals.
  1. If the either degree program is offered in online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Dual or Accelerated Degree/Certificate Programs Form
  • This Microsoft Word form will expand to the entered content. Please include sufficient detail within each section, though not necessarily that which might accompany a new degree proposal. Curricular detail should highlight coordinating elements across programs and any savings to students. Please note that if either program is offered online, contingent approval from the Office of Online Education is required before the proposal may be submitted for consideration.

APPEAR entry

• Enter as "Dual Degree - Both Existing"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  ALC → BOT (AAR)

Required Documentation

• Contingent approvals.
  1. If the degree program is offered in online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.5, and 4

APPEAR entry

• Enter as "Degree - Additional in same discipline"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  ALC → BOT (AAR) → ICHE (RSA)
• HLC notification required prior to implementation of the resulting NEW degree program

Required Documentation

• Contingent approvals.
  1. If the either degree program is offered in online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.6, and 4
  2. Note that this will result in the elimination of the programs being merged into the remaining degree.

APPEAR entry

• Enter as "Degree - Additional in same discipline"
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  ALC → BOT (AAR) → ICHE (RSA)
• HLC notification required for the ELIMINATED degree program

Required Documentation

• Contingent approvals.
  1. For status changes to degree programs offered in online, hybrid, or collaborative format, contingent approval from the IU Office of Online Education (OOE) is necessary prior to campus approval. The OOE approval notice must be included with the submitted proposal. 
     This process is initiated via the OOE Initial Request Form.
  2. All programs requiring the approval of the University Graduate School must be approved prior to campus approval and submission into APPEAR. 

• Campus Approval
  
  1. Campus Faculty Approval
     • Please include minutes, memo, or other communication indicating approval and date from the appropriate campus-level curriculum committee.
  2. Campus Academic Officer Approval
     • As the entry into APPEAR is completed through the EVCAA-level offices, approval at this level is implied on submission.

• Program Change Request Form 
  1. Complete Sections 1, 2, 3-A.8, and 4
  2. Eliminated programs, Section 4 (rationale) requirements:
     (Programs may not be eliminated if there are still students enrolled or pending graduation.) 
     • Reason for Elimination
     • Date of last student enrollment
     • Date of last student Graduation
  3. Suspended programs, Section 4 (rationale) requirements:
     (Programs may not be suspended if students are still being accepted for enrollment.) 
     • Reason for Suspension
     • Date of last student enrollment
     • Anticipated date of last student Graduation
  4. Reinstated programs, Section 4 (rationale) requirements:
     (Programs may only be reinstated from suspended status. If the program has previously been eliminated, it may only be reinstated through the new degree proposal process.) 
     • Reason for Reinstatement
     • Anticipated date of first student enrollment
     • Projected 5-year plan for enrollment and degrees awarded

APPEAR entry

• Enter as "Certificate/Degree/Major Termination"
  (Due to current APPEAR limitation, this entry point should be used for all degree or certificate status changes.)
• Please upload all documentation, as noted above.

Approval pathway
(after any necessary contingent approvals (Office of Online Education, University Graduate School, Office of Overseas Programs)

•  ALC → BOT (AAR) → ICHE (RSA)